Just yesterday, I was writing a document for a client. I researched on the Internet and found the perfect chart to illustrate what I was explaining. The chart had been included in a PDF file, which I found I wasn’t able to copy just the chart and paste it into my document. Geez, what could I possibly do to make a ho hum document sing?

I tried all the traditional methods like ‘alt+prtscr’ and ‘select all’ and was totally dissatisfied with either method. Then it dawned on me — I could use Jing to make a document sing!

So what is Jing, and what are its capabilities?

Overview

According to Wikipedia, you can use Jing as a software application to take a picture or video of your own computer’s screen and then upload it to the Web, FTP, computer, or clipboard.

So let’s look at this versatile application a little closer. What are some of its capabilities that make a document sing?

Capabilities

Screencast

One of the most frequent needs I have from Jing is to include a snapshot of a screenshot that might demonstrate how to log into a system or perform a process. Especially when answering a customer inquiry in a ticket system where your responses were all in text format, it was impossible to include a screenshot — until now that is. Jing not only allows you to copy the screenshot, it allows you to highlight sections, use an arrow to point, and put a text note for explanation. Let’s see if I can demonstrate this for you.

Let’s say I want to explain to someone how to sign into Gmail. Rather than explaining in lots of words, I can give a short step-by-step guide, capture the image, and then provide a link for them to click on to see the actual screenshot.

Here’s an example:

To Log Into Gmail:

* Click this link: http://tinyurl.com/c84gd7
* Type in your Username
* Type in your Password
* Click on the button that says “Sign in”

To see the actual screenshot, just click on the link below:

http://screencast.com/t/MTIxNDY3ZWU

Copy

Now say a virtual assistant had a document that they wanted to really make sing and wanted to include an image. It couldn’t be easier! Just capture your image of either the whole window or a part of a window, click copy, and then click paste. Shazam! Check out my copy below:

A virtual assistant needs to keep tools in their tool chest that they can pull out at a moment’s time in order to make their client’s documents look award-winning. Now it is possible for a virtual assistant to use Jing to make a document sing. Why not try it out today!